Email encryption
Use supported encrypted delivery methods for confidential messages and attachments. We test the recipient experience and configure the workflow for your risk requirements.
NexServ RPost PartnerRMailRSign
RMail secure email
Send sensitive email with confidence and evidence.
NexServ helps you put RMail encryption and Registered Email delivery records to work for confidential communications, important notices, and everyday business. Add the right outbound safeguards without asking staff to invent their own process.
Secure communicationBusiness recordsNexServ guidance
Communication + confidenceRPost + NexServ
Protect. Prove. Sign.
Make sensitive communications and agreements easier to manage.
RMailEncryption and delivery records
RSignSignatures and audit trails
RDocsProtected document controls
RFormsDigital information collection
Solution overview. Features are selected and scoped in your proposal.
The right tools for your workflow
Make every important exchange easier to manage.
Choose the services you need. NexServ confirms licensing, compatibility, implementation scope, and support arrangements before deployment.
Registered Email evidence
Receive a Registered Receipt record documenting delivery status, message content, and timestamps. Retain these records with the business matter they support.
Human error prevention
Evaluate available sending-time alerts and rules for sensitive content, recipient risks, and potentially misdirected information.
Secure file sharing
Use managed transfer options for files that are unsuitable for ordinary attachments. Confirm size limits, access settings, and retention for the selected service.
From selection to adoption
A practical rollout, built around your team.
We start with a real business workflow and validate the full journey before extending it to more users.
Assess the workflow
Identify who sends, who receives, what information is involved, and which records need to be kept.
Configure and pilot
Confirm supported email clients or integrations, permissions, authentication, delivery behavior, and licensing. Pilot with a small user group.
Train the team
Give staff clear instructions for secure sending, signature requests, exceptions, and where completed records belong.
Review and refine
Review adoption and failed transactions, update templates and settings, and agree who handles support and changes.
Evidence and governance
Delivery evidence you can organize and retrieve.
A Registered Receipt is different from an ordinary read receipt. It records transmission evidence and content; it does not establish that a particular person understood the message. Delivery to a mail system and a tracked opening are different events.
Confidential and regulated workflows
For healthcare, SUD providers, legal practices, and other sensitive environments, we review data handling, access, retention, contractual requirements, and any required BAA before selecting a workflow. Confirm that your approved forms and disclosure process fit the intended use.
Requirements determine the configuration
Product features support your controls; they do not independently make an organization compliant. Signature suitability and evidentiary requirements depend on the document, jurisdiction, and transaction. Your organization approves its legal and retention requirements.
Local guidance. Connected services.
Choose the outcome that matters to your business.
NexServ helps you decide where secure communications and digital agreements fit alongside your existing Microsoft 365 and security services.
Healthcare and SUD providers
Evaluate sensitive correspondence and administrative forms with particular attention to recipient authorization and disclosure procedures.
Legal and professional services
Organize important notices, client agreements, and associated delivery or signing evidence.
Insurance and finance
Standardize confidential document exchanges and repeatable agreement workflows.
Business operations
Reduce manual printing, scanning, and repeated form preparation while establishing clear record ownership.
Common questions
Start with a clear scope.
Can we keep our current email system?
RMail offers apps and integration options for existing email environments. NexServ confirms support for your specific Outlook, web, Gmail, gateway, or automation scenario before deployment.
Are all features included in every subscription?
No. Capabilities, transaction allowances, integrations, authentication, and document controls depend on the product and package. Request a scoped quote rather than assuming every capability is bundled.
Can RPost work alongside our existing email security?
We can evaluate complementary use for encryption, delivery evidence, and signatures. Mail flow, overlapping policies, and recipient behavior must be tested with your existing protection.
How do we get started?
Contact NexServ with your user count, email platform, approximate transaction volume, and the workflow you want to improve. Please do not send sensitive records in an initial inquiry.
Let’s improve your next important exchange.
Talk with NexServ about secure email, delivery proof, signatures, or document workflows.