Guided electronic signing
Prepare documents with fields that guide signers through the information and signatures your process needs. Test the experience on phones, tablets, and desktops.
NexServ RPost PartnerRMailRSign
RSign electronic signatures
Move agreements forward. Keep the evidence together.
NexServ helps your team adopt RSign for electronic signatures, reusable document templates, and digital forms. Build a repeatable process from the first request through the completed agreement and its audit record.
Secure communicationBusiness recordsNexServ guidance
Communication + confidenceRPost + NexServ
Protect. Prove. Sign.
Make sensitive communications and agreements easier to manage.
RMailEncryption and delivery records
RSignSignatures and audit trails
RDocsProtected document controls
RFormsDigital information collection
Solution overview. Features are selected and scoped in your proposal.
The right tools for your workflow
Make every important exchange easier to manage.
Choose the services you need. NexServ confirms licensing, compatibility, implementation scope, and support arrangements before deployment.
Reusable templates
Standardize frequently used agreements and forms, with reusable fields and supported conditional rules. Assign ownership so approved wording stays current.
Forms and bulk sending
Explore RForms and bulk signature requests for repeatable information collection and larger recipient groups. Availability depends on your selected package.
Signing evidence
Keep completed documents with the associated signing certificate and audit trail. Select authentication options that suit the sensitivity of the transaction.
From selection to adoption
A practical rollout, built around your team.
We start with a real business workflow and validate the full journey before extending it to more users.
Assess the workflow
Identify who sends, who receives, what information is involved, and which records need to be kept.
Configure and pilot
Confirm supported email clients or integrations, permissions, authentication, delivery behavior, and licensing. Pilot with a small user group.
Train the team
Give staff clear instructions for secure sending, signature requests, exceptions, and where completed records belong.
Review and refine
Review adoption and failed transactions, update templates and settings, and agree who handles support and changes.
Evidence and governance
Plan the record before the first signature.
Agree which signer authentication options to use, who can send on behalf of the organization, and where completed documents and certificates will be stored. Validate export and retrieval with your own representative transaction.
Confidential and regulated workflows
For healthcare, SUD providers, legal practices, and other sensitive environments, we review data handling, access, retention, contractual requirements, and any required BAA before selecting a workflow. Confirm that your approved forms and disclosure process fit the intended use.
Requirements determine the configuration
Product features support your controls; they do not independently make an organization compliant. Signature suitability and evidentiary requirements depend on the document, jurisdiction, and transaction. Your organization approves its legal and retention requirements.
Local guidance. Connected services.
Choose the outcome that matters to your business.
NexServ helps you decide where secure communications and digital agreements fit alongside your existing Microsoft 365 and security services.
Healthcare and SUD providers
Evaluate sensitive correspondence and administrative forms with particular attention to recipient authorization and disclosure procedures.
Legal and professional services
Organize important notices, client agreements, and associated delivery or signing evidence.
Insurance and finance
Standardize confidential document exchanges and repeatable agreement workflows.
Business operations
Reduce manual printing, scanning, and repeated form preparation while establishing clear record ownership.
Common questions
Start with a clear scope.
Can we keep our current email system?
RMail offers apps and integration options for existing email environments. NexServ confirms support for your specific Outlook, web, Gmail, gateway, or automation scenario before deployment.
Are all features included in every subscription?
No. Capabilities, transaction allowances, integrations, authentication, and document controls depend on the product and package. Request a scoped quote rather than assuming every capability is bundled.
Can RPost work alongside our existing email security?
We can evaluate complementary use for encryption, delivery evidence, and signatures. Mail flow, overlapping policies, and recipient behavior must be tested with your existing protection.
How do we get started?
Contact NexServ with your user count, email platform, approximate transaction volume, and the workflow you want to improve. Please do not send sensitive records in an initial inquiry.
Let’s improve your next important exchange.
Talk with NexServ about secure email, delivery proof, signatures, or document workflows.